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CIVIL SERVICE COMMISSION 
STATE OF KANSAS 


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Rules and Regulations 


J In Effect July 1, 1915 


Amended Rules 
Adopted September 22, 1915 














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CIVIL SERVICE COMMISSION 


STATE OF KANSAS 


RULES AND REGULATIONS 


In Effect July 1, 1915 


COMMISSIONERS 

J. L. King, President. J. E. Caton, Secretary. 
W. L. Burdick, Chief Examiner. 

Daisy F. Seiler, Clerk. 


Amended Rules, Adopted 
September 22,^1915 



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KANSAS STATE PRINTING PLANT, 
W. R. SMITH, STATE PRINTER, 
TOPEKA. 

6-764 












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D. of D. 

OCT 29 


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RULES AND REGULATIONS 

of the 

State Civil Service Commission 
of the State of Kansas. 

In accordance with the provisions of chapter 
156, Laws of Kansas, 1915, being “An act 
creating a State Civil Service Commission, and 
providing for the appointment of civil service 
commissioners and defining their duties, and 
fixing the tenure of office of certain officers in 
the classified service hereunder, and providing 
penalties for the violation of this act, and 
making an appropriation to carry out the pro¬ 
visions of this act,” the Civil Service Commis¬ 
sion of the state of Kansas met, with all 
members present, for the purpose of classify¬ 
ing the service and amending rules 1, 2, 3 and 
4 heretofore adopted and deposited in the office 
of the secretary of state as provided by law, 
and for the adoption of further rules and 
regulations relating ther^t^, 

CLASSIFICATION. 

The civil service of the state of Kansas 
shall be divided into the unclassified service, 
the exempt service, and the classified service. 

(••! ) 


4 


UNCLASSIFIED SERVICE. 

The unclassified service shall not be sub¬ 
ject to any of the provisions of chapter 156, 
Laws of 1915, and shall include the following 
classes: 

(а) All officers elected by popular vote. 

(б) All commissioned officers appointed by 
the governor, with or without the consent of 
the senate. 

(c) All officers and employees appointed by 
either or both branches of the legislature. 

(c?) All election officers. 

(e) All heads of departments of the state 
government, and members of commissions and 
boards thereof. 

(/) All officers and persons in the militia. 

(g) All officers and employees in'the state 
printing department, and in the printing de¬ 
partment of any state institution. 

(h) Appointees of the courts and judges 
thereof, and the clerk or stenographer of any 
such judge or justice of the supreme court. 

(i) The assistants and principal clerk and 
stenographers of the several constitutional 
executive state officers. 

(/) All unskilled or common laborers or 
domestics employed and paid as common or 
unskilled laborers or domestics. 

(k) The heads of the state educational in¬ 
stitutions, the instructors or professors therein, 
and the students who may be employed in any 
capacity. 

Above ‘^Unclassified Service” is included 
herein only for the purpose of accounting for 
the entire service of the state upon the records 
of the Commission. 


5 


PURPOSE OF THE ACT. 

“The purpose of this act is to provide 
means for selecting and promoting every 
official and employee in the classified service 
upon the sole basis of his proven ability to per¬ 
form the duties of his office or employment 
more efficiently than any other candidate there¬ 
for, and the Civil Service Commission shall 
make rules to carry out such purpose, and 
from time to time amend the same and in¬ 
vestigate the enforcement and effect of such 
rules.” (Sec. 5, ch. 156, Laws 1915.) 

The rules and regulations governing the 
procedure of said commission shall be as fol¬ 
lows . 




RULES AND REGULATIONS. 

Rule I. Definitions. 

The terms as used in these rules shall be 
construed as follows: 

1. By the term employee is meant any per¬ 
son or officer subject to the provisions of the 
Civil Service Act, occupying a permanent posi¬ 
tion in the service of the state and receiving 
a salary therefor. 

2. Class shall mean any number or group 
of graded employees performing the same gen¬ 
eral character of work. 

3. Grade shall mean a distinct kind of em¬ 
ployment which includes all positions involving 
substantially similar duties and requiring simi¬ 
lar qualifications, and which may be filled by 
eligibles selected through the same examina¬ 
tions. 

4. Eligible shall mean a person who by 
virtue of having taken and passed an examina¬ 
tion, or otherwise qualified as provided herein, 
is entitled to a place upon the eligible list for 
appointment. 

5. Rank shall mean a subdivision of class 
which involves substantially the same degree 
of authority, importance and responsibility. 

6. Title shall mean the name prescribed by 
these rules for a grade, for all positions in such 
grade, and all persons employed therein. 

7. The masculine gender as used herein 
shall also be understood to include the feminine 
gender. 

8. Labor, as distinguished from skilled or 
professional service, shall mean the perform¬ 
ance of duties which are mainly physical 
rather than mental. 


( 6 ) 


Rule 11. Exempt Service. 

1. The Commission may hereafter, in its 
discretion, exempt from test and competition 
all positions specified in section 3 of the civil 
service law. “There may also be included in 
the exempt classification or service all other 
offices or positions for the filling of which com¬ 
petitive or noncompetitive tests shall be found 
by the Civil Service Commission to be imprac¬ 
ticable. No office or position shall be in the 
exempt service unless it is specifically named 
in the rules, and the reasons for making each 
such exemption shall be stated separately in 
the annual report of said Commission. After 
this act has been in force for a period of six 
months no additional office or position shall be 
exempted or placed in the exempt service ex¬ 
cept after a public hearing by such Commis¬ 
sion, conducted in such a manner as the Com¬ 
mission may determine, and after suitable 
notice. Appointments in exempt service may 
be made without test.” (Sec. 3, ch. 156, Laws 
1915.) 

2. Appointments to positions in the exempt 
service may be made without examination, but 
the appointing officer shall in each case submit 
to the Commission on its prescribed forms, a 
certificate showing the class or character of 
work; the grade or kind of employment; title 
of the position; residence of appointee during 
the three years immediately preceding appoint¬ 
ment ; previous appointments and periods of 
public service; and qualifications for the office 
or position to be filled. 

The Commission may accept such certificate, 
if it be in accordance with these rules, as a 
notice of appointment, to take effect on the 
date of its receipt. 



8 


Rule III. Classified Service. 

1. All persons in the service of the state 
who do not come under the unclassified and 
exempt classes shall be included in the classi¬ 
fied service, and shall be subject to such rules, 
classifications and tests as the Commission may 
hereafter from time to time prescribe. The 
Commission shall enter such classified service 
upon its record of proceedings and include 
same in its annual report to the governor. 

2. The Commission will not require any 
person holding a position under the classified 
service upon the first day of July, 1915, and 
continuing in the same position, to pass an ex¬ 
amination as a condition of his being allowed 
to retain such position. 

Rule IV. Applicants. 

1. Qualifications. Applicants must be citi¬ 
zens of the United States, residents of Kansas, 
and at least twenty-one years of age, except in 
the case of messengers, who must be at least 
ten years of age, and clerks and stenographers, 
who must be at least eighteen years of age; 
provided, however, that the Commission may in 
its discretion change any of these age limits 
and substitute others therefor, by giving notice 
of same in the official notice of such examina¬ 
tion ; and provided also, that whenever the 
position to be filled requires scientific or tech¬ 
nical skill or peculiar qualifications for the 
filling of which no resident of the state can be 
found available, such position may be filled by 
applicants from outside the state. 

2. Character and Fitness. No application 
will be considered except, from persons of ex¬ 
emplary character and habits, and who possess 
both mental and physical fitness to discharge 
the duties of the position they seek to fill. 


9 


3. Subjected to Test. Every applicant for 
employment in the classified service of the 
state, except as otherwise provided for herein, 
shall be subjected to a public and competitive 
test or examination. 

4. Sex. Unless the call for any examination 
otherwise specifies, applicants of either sex 
may be admitted to all examinations if in other 
respects they meet the preliminary require¬ 
ments. 

5. Refusal to Certify. The Commission may 
refuse to certify an applicant for any of the 
following causes: 

(а) Habitual use of intoxicating beverages. . 

(б) Notorious, disgraceful or infamous con¬ 
duct. 

(c) Discharge from public service for de¬ 
linquency or misconduct. 

{d) The making of false statement of any 
material fact; the practice or attempted prac¬ 
tice of fraud or deception in application or test. 

(e) Relation by blood or marriage to any 
member of the Commission. 

Any of the foregoing disqualifications shall 
be good cause for a removal of any eligible 
from the service after his appointment. 

6. Religious and Political Opinions. No 
question in any test shall relate to religious or 
political opinions or affiliations. 

7. Cause for Rejection. Any examination 
paper bearing any mark or plain evidence in¬ 
tended to disclose the identity of the applicant 
shall be cause for his rejection. Specific an¬ 
nouncement of this provision shall be made at 
the beginning of every examination. 

8. Examination Fee. Each application must 
be accompanied by a fee of one dollar, payable 
to the state treasurer, in accordance with the 
provisions of section 10 of the law. Under no 
circumstances will such fee be returned, unless 
the applicant fails to report for examination. 



10 


9. Change of Address. After an applicant 
has applied for or has taken and successfully 
passed an examination, he shall notify the Com¬ 
mission.of any changes in his address, by giv¬ 
ing the old address, new address, old phone 
number and new phone number, if any. At 
the beginning of each examination the exam¬ 
iner shall make specific announcement of the 
reasons for the necessity of notifying the Com¬ 
mission of such changes. 

10. Bond. When the position to be filled 
involves fiduciary responsibility, the appoint¬ 
ing officer may require the appointee to furnish 
bond, payable to the state of Kansas, in form 
to be prescribed by the appointing officer; pro¬ 
vided, that if it is prescribed by statute that 
employees of a state official give bond to that 
official, and he to the state, the bonds of such 
employees shall conform thereto. 

Rule V. Applications. 

1. Applications for Tests shall be made on 
forms prescribed by the Commission, and ad- 
. dressed to the secretary of said Commission 
not less than forty-eight hours before the test 
is to take place. 

2. Verified by Affidavit. Answers to all 
printed questions upon application blanks must 
be plainly filled out by the applicant in his own 
handwriting, and verified by affidavit. 

3. Approval of Applications. Each appli- 
'cation received shall be inspected by a mem¬ 
ber of said Commission or the clerk thereof, 
and if found to be in conformity with the rules 
and requirements herein, shall be approved by 
the person inspecting same, and forthwith en¬ 
tered upon the record of applications. 

4. Applications Not Returned. Applications 
for tests shall remain on file in the office of 
the Commission, and under no circumstances, 
except for correction, will they be returned to 
applicants. 


11 


Rule VI. Examinations. 

1. Kind of Test. All tests shall be prac¬ 
tical in character and relate to matters which 
will fairly disclose the relative capacity of the 
persons tested to discharge the duties of the 
position to which they seek to be appointed, and 
may include tests of mental qualification, of 
physical qualification and health, and, when ap¬ 
propriate, of manual or technical skill. 

2. Examination Notice. Wherever written 
examinations are required, each applicant 
whose application has been approved shall be 
notified through the post office of the time and 
place of the examination, and such notice shall 
be the credentials of the applicant to take the 
examination. 

3. Printing of Rules. All rules made and 
changes therein shall forthwith be printed for 
distribution, and public notice shall be given 
of the place or places where same may be ob¬ 
tained, and the date such rule or change shall 
take effect, such date to be not less than ten 
days after such public notice has been served. 

4. Notice of Test. Notice of time, place and 
scope of every test shall be given in the official 
state paper and in such other papers as may be 
necessary, and such notice shall be posted by 
the Commission in a conspicuous place in its 
office at least three weeks before such test. 

5. Review of Examinations. In the absence 
of proof of fraudulent acts or of false state¬ 
ments by an applicant, no examination or pa¬ 
pers connected therewith shall be subject to 
review after the posting of an eligible list re¬ 
sulting therefrom, except that the Commission 
may correct clerical errors of examiners at 
any time before the cancellation of such list. 

6. Special Subject. The candidate shall be 
examined in such matters as are directly in¬ 
volved in the duties of the position to be filled, 
or as will test his fitness to discharge such 


12 


duties and meet such requirements, and such 
examination may include practical tests of 
skill, and may be partly oral; provided, how¬ 
ever, that the weight given to an oral test shall 
not exceed one-half of the total weight of this 
subject, and that a record shall be made of the 
oral examination. 

7. Education. Candidates shall be exam¬ 
ined as to their education in all or any one or 
more of the following subiects: Penmanship, 
spelling, arithmetic or mathematics, grammar, 
composition, general information, or any other 
subject that the Commission may specify. 

Rule VII. Identification Slips. 

Before submitting questions to candidates 
for tests each candidate shall be presented with 
a yellow slip, upon which he shall write his 
name, residence, and kind of examination to be 
taken, and sign same. After filling out and 
signing the identification slip the applicant 
shall moisten the gummed edges thereof, fold 
on dotted line, carefully seal and place same 
in the official envelope, together with all other 
papers pertaining to the examination of the 
applicant whose identification slip is so marked. 

Rule VIII. Opening of Official Envelopes. 

Upon the return by the examiner to the 
Commission of all official envelopes containing 
examination papers, said Commission shall as¬ 
semble in regular or special session and pro¬ 
ceed to open same. As each envelope is opened, 
the identification slip therein is passed to one 
commissioner and a number placed by him 
upon the back thereof. All examination papers 
from such envelopes are passed to another 
commissioner, who shall place upon the back 
of each of such papers a number corresponding 
to and identically the same as that entered 


13 


upon the identification slip. All papers en¬ 
closed in any official envelope shall bear the 
same number ; provided, however, that'the num¬ 
ber of examination papers, when more than 
one, may be noted on the back of identification 
sheets in addition to numbering such sheet. 

Rule IX. Opening Identification Slips. 

Upon the completion of the grading of all 
examination papers and the recording of same 
in numerical order upon the. appropriate regis¬ 
ter, such Commission shall assemble in regular 
session and proceed to open all identification 
slips, and to cause the names and addresses 
thereon to be entered opposite the correspond¬ 
ing number and grade upon such register, 
thus associating for the first time the name of 
each applicant with his examination papers. 

Rule X. Rating. 

All examination papers shall be rated on a 
scale of 100, and the subjects therein shall be 
given such relative weights as the Commission 
may prescribe; provided, that in rating experi¬ 
ence no consideration shall be given to the ex¬ 
perience of applicants holding temporary posi¬ 
tions in the classified service. A schedule of 
subjects and their relative weights shall be 
filed by the Commission with all examination 
papers. Each applicant shall be notified of his 
rating. 

Rule XI. General Average. 

All examinations shall embrace certain sub¬ 
jects, to which weights shall be assigned to 
represent their respective relative values in de¬ 
termining the fitness of applicants. Each sub¬ 
ject examined shall be graded independently. 

The general average standing of each com¬ 
petitor shall be made up in accordance with the 



14 


! 


weights attached respectively to the several 
subjects, in form substantially as follows: 

“A” GRADE STENOGRAPHER. 



SUPJECTS. 

Weight. 

Standing. 

Product. 

1. 

Penmanship. 

5 

81 

405 

2. 

Spelling. 

10 

92 

920 

3. 

Arithixetic. 

10 

74 

740 

4. 

Copying from plain copy. 

5 

96 

480 

5. 

Copying from rough draft. 

5 

90 

450 

6. 

Letter writing..•. 

15 

92 

1,380 

7. 

Office methods, practice and 
general information. 

20 

80 

1,600 

8. 

Education, experience and per¬ 
sonal qualifications. 

30 

94 

2,820 


Total weight and product. 

General average standing. 

100 


8,795 

87.95 


The examiner shall ascertain the general 
average standing of each competitor by mul¬ 
tiplying the standing in each subject by the 
weight thereof, and dividing the sum of the 
products thus obtained by the sum of the 
weights given to all subjects, as above indi- , 
cated. The standing thus obtained shall bej 
the general average to be used in determining! 
the order in which the names of candidates 
shall appear on the eligible register. 


Rule XII. Eligible Register. ^ 

1. Scale of Proficiency. The scale of 100 
shall represent the maximum proficiency allow¬ 
ance to applicants on any subject, and the 
name of no person examined shall be entered 
upon the eligible register whose general aver¬ 
age is less than 70 per cent; nor shall any per¬ 
son be entered upon such eligible register who- 
has failed to report on any of the tests sub¬ 
mitted in any examination. 

2. Ties Determined. The names of eligibles 
shall be entered on the eligible register in the 

























]5 


order of their general average percentage; pro¬ 
vided, however, that whenever two or more 
eligibles shall have the same average percent¬ 
age, priority of application shall determine 
their respective standings upon the eligible 
register, subject only to such preference as 
may be given by law to Civil War veterans. 

3. Stricken from Register. After a candi¬ 
date has been certified three times by the Com¬ 
mission, or his name has remained on the 
eligible list more than two years, and has not 
been accepted, the name of such candidate may 
be stricken from such register. 

Rule XIV. Supervision of Tests. 

All tests shall be controlled by the Commis¬ 
sion, who may designate one or more exam¬ 
iners to supervise or conduct examinations, and 
such examiners shall make all returns to the 
Commission for the purpose of verifying the 
correctness thereof. 

Rule XV. Appointments. 

1. Temporary Appointments. In cases of 
necessity and emergency, temporary appoint¬ 
ments may be made, but no permanent place 
shall be filled by temporary appointment for 
more than seventy-five days in any one year. 

2. Certification. Upon receipt from ap¬ 
pointing officer or board of a requisition for an 
eligible list, the Commission shall certify to 
such officer or board the names of three eli¬ 
gibles standing highest on the list, and such 
officer or board shall appoint one of the per¬ 
sons so certified, and immediately thereafter 
notify the Commission of such appointment. 

3. Notice of Appointment. It shall be the 
duty of the Commission, immediately upon re¬ 
ceipt of such notice of appointment, to notify 
forthwith the eligible of his appointment, either 
by letter or telegram sent to his last known 


16 


address. If the eligible so appointed fails to 
respond within ten days to a letter, or within 
two days to a telegram, his name may be 
stricken from the list of eligibles. 

4. Probation. All appointments from eli¬ 
gible list, with the exception of emergency list, 
shall be on probation for ninety calendar days. 
Removals at the end of probation period shall 
be made in acordance with the provisions of 
Rule XVIII. The period of probation shall not 
include time employed in a temporary capacity 
or pending examination. 

5. Emergency List. The Commission shall, 
in addition to the eligible list, maintain an 
emergency list for any grade or class of em¬ 
ployees in which the number of employees vary 
so greatly and for such short intervals of time 
that the Commission would find it impracti¬ 
cable to certificate, after notice from appoint¬ 
ing officer or board of the need of such service. 
This emergency or call list shall be made up of 
persons who have passed the required tests, 
and an appointment from such list shall not 
stand for more than sixty days of employment, 
and shall be subject to renewal only within 
fifteen days after the expiration of the said 
sixty days; provided, that no permanent place 
shall be filled from the emergency list for more 
than seventy-five days in any one year. 

6. Netv Eligible List. The Commission may 
hold an examination to obtain a new list after 
one-third of any eligible list has been drawn. 
It shall hold an examination whenever the 
list of persons eligible for original appoint¬ 
ment shall be less than five; provided, this rule 
may not apply to eligible lists for places or 
positions where three appointments, or less, 
are ordinarily made to it. 

Persons remaining on the eligible list may at 
their option either retain original rating or 
enter any test and obtain a new rating. 


17 


7. Reappointynent — Service Record. At 
least thirty days before the close of the term 
of any officer or employee appointed as pro¬ 
vided herein, the Commission shall investigate 
his service record, hear all complaints, if any, 
concerning his fitness for such office, and if it 
is found by said Commission that any such 
officer or employee has performed his duties 
with that degree of efficiency which good pub¬ 
lic service requires, it shall so certify to the 
appointing officer or board, and such officer 
shall thereupon be reappointed. (See Record 
of Efficiency, paragraph 2, Rule XVII.) 

8. Appointment of Relation. No person 
shall be appointed to any office, place or posi¬ 
tion in such classified service, who is related by 
blood or marriage to any member of such Civil 
Service Commission, or who is so related to any 
member of any board or commission having or 
exercising supervision or control over any 
state, educational, charitable or penal institu¬ 
tion in or in connection with which he is em¬ 
ployed or appointed, or to the superintendent 
or other chief officer or officers thereof, or to 
any of the heads of departments or superin¬ 
tendents of departments thereof; nor shall 
any person be appointed to any office, place or 
position in such classified service in any of the 
executive or judicial branches of the state gov¬ 
ernment who is related by blood or marriage to 
the head, principal or chief of such department, 
or to the chief assistant or secretary thereof, 
in or in connection with which he is employed 
or appointed. 

9. Waiver. An eligible may in advance 
designate such departments in which he would 
not accept appointment, or may in advance 
waive certification, providing his waiver of 
said certification, with reasons therefor, is 
filed with and approved by the Commission. 
If the reasons for waiver of certification, or 


18 


appointment after certification, are not satis¬ 
factory to the Commission, his name shall be 
removed from the eligible register. 

Rule XVI. Promotions. 

1. The Commission shall by its rules pro¬ 
vide for promotions in the classified service on 
a basis of ascertained merit in service, senior¬ 
ity in service, and special test. The method of 
testing, and the rules governing the same, and 
the method of certifying shall, so far as pos¬ 
sible, be the same as provided for applicants 
for original appointment. (Sec. 12, ch. 156. 
Laws 1915.) 

2. Lines of Promotion. The Commission 
hereby fixes lines of promotion as follows: 
Grade 1. All positions, the compensation of 

which is at the rate of not more than $360 
per annum. ‘ 

Grade 2. All positions, the compensation of 
which is at the rate of more than $360, but 
not more than $480 per annum. 

Grade 3. All positions, the compensation of 
which is at the rate of more than $480, but 
not more than $600 per annum. 

Grade 4. All positions, the compensation of ' , 
which is at the rate of more than $600, but 
not more than $720 per annum. 

Grade 5. All positions, the compensation of* 
which is at the rate of more than $720, but 
not more than $900 per annum. 

Grade 6. All positions, the compensation of 
which is at the rate of more than $900, but 
not more than $1200 per annum. 

Grade 7. All positions, the compensation of 
which is at the rate of more than $1200, but 
not more than $1500 per annum. 

Grade 8. All positions, the compensation of 
which is at the rate of more than $1500, but 
not more than $1800 per annum. 

Grade 9. All positions, the compensation of 


19 

which is at the rate of more than $1800, but 
not more than $2100 per annum. 

Grade 10. All positions, the compensation of 
which is at the rate of more than $2100, but 
not more than $2400 per annum. 

Grade 11. All positions, the compensation of 
which is at the rate of more than $2400, but 
not more than $3000 per annum. 

Grade 12. All positions, the compensation of 
which is at the rate of more than $3000, but 
not more than $3600 per annum. 

Grade 13. All positions, the compensation of 
which is at the rate of more than $3600, but 
not more than $4000 per annum. 

Grade 14. All positions, the compensation of 
which is at the rate of more than $4000 per 
annum. 

In adjusting the salaries of employees to, 
above lines of promotion, due allowance shall 
be made for lodging and laundry whenever 
same are furnished as part consideration for 
such services. 

If at any time the Commission shall decide 
that the good of the service will be promoted 
thereby, it may hold an original examination 
for any grade in the service. 

3. Promotion Examinations. The rules gov¬ 
erning promotion examinations shall be the 
same as for original entrance examinations, 
except as hereinafter provided. No promotion 
examination shall be held unless there are 
three or more qualified applicants. Should less 
than three qualified applicants register, or 
should less than two candidates pass, an origi¬ 
nal entrance examination shall be held. 

4. Eligibility. No person shall be eligible 
for promotion to fill a vacancy in any grade 
unless such person has served in a position 
next lower in line of promotion, by actual em¬ 
ployment, for at least six months, unless a dif¬ 
ferent period is specified in the schedule of 




20 


lines of promotion, and is, at the time of such 
examination, actually employed in such posi¬ 
tion, or is on leave of absence, or is eligible for 
reinstatement. 

5. Subjects and Weights. The subjects and 
weights of promotion examinations for any po¬ 
sition shall so far as possible conform to the 
provisions of Rule XI. 

6. Seniority in Promotion. The weight 
given to seniority in an examination shall in no 
case exceed one-tenth of the total weight of all 
subjects. The marking to be entered for 
seniority shall be obtained by adding to a mark¬ 
ing of not less than seventy, as follows: 
Three-tenths (.3) of a point for each month, 

or major fraction of the month, of the first 
four years of service. 

One-tenth (.1) of a point for each month, or 
major fraction thereof, of the next four 
years of service. 

Five-hundredths (.05) of a point for each addi¬ 
tional month, or major fraction thereof, of 
service. 

Credit for seniority shall only be given for 
service by actual employment in the grade 
from which promotion is sought, whether such 
service has been continuous or not. Appli¬ 
cants may be required to give proof of the 
period of their service at the time of regis-- 
tering for promotion examination. 

7. Ascertaining Merit in Promotion. The 
weight given to ascertain merit in any exami¬ 
nation shall in no case exceed one-tenth of the 
total weight of all subjects. The marking to 
be entered for ascertained merit shall be ob¬ 
tained by averaging all monthly efficiency 
ratings for the six months immediately pre¬ 
ceding the examination. Where no efficiency 
records exist covering this period, the Com¬ 
mission shall investigate and enter such mark¬ 
ing as it shall deem proper. 


21 


8. Special Test. The Commission shall sub¬ 
ject a candidate to such special tests as in its 
judgment will best determine his skill and fit¬ 
ness to discharge the duties of the position to 
which he seeks to be promoted, and it shall 
assign such weight thereto as it may deem fair 
and proper. 

9. Promotion withm Grade. When a va¬ 
cancy occurs in a department where there are 
two or more employees in the same grade and 
of the same title, receiving less compensation 
than that paid in the position vacant, the 
Commission may determine by investigation 
the efficiency of the employees eligible for the 
position vacant, or by promotional examina¬ 
tion of such employees, and certify to the ap¬ 
pointing officer the name of the employee en¬ 
titled to promotion to the higher salary. Or 
where a higher salary is appropriated for 
any grade in a department, the Commission 
shall determine by the above method which of 
such employees is entitled to the increased 
compensation. 

Rule XVII. Efficiency. 

1. Standard of Efficiency. The Commission 
may, by written order entered in its minutes, 
prescribe a standard of efficiency for all offices 
and places of employment in each grade of the 
service. Such standard shall note the quantity 
and quality of service which ought fairly to 
be expected, the manner in which the service 
should be rendered, and the regulations which 
should be observed in the performance of such 
service. 

2. Records of Efficiency. The Commission 
may maintain a record of the efficiency of all 
officers and employees in the classified civil 
service. The Commission may, from time to 
time, by written order recorded in its minutes, 
prescribe subjects or factors to be used in 





22 


determining efficiency markings.. The subjects | 
or factors prescribed shall be based upon the 
duties of the particular office or place to which | 
they apply, and shall be uniform for all officers * 
or places in the same grade, and shall be such i 
as will indicate fairly the quantity and quality j 
of service rendered and the manner in which - 
it was rendered, and the weights assigned shall - 
be such as will represent fairly the relative S 
importance of the subjects or factors. These J 
ratings shall constitute the record of ascer¬ 
tained merit which is a factor in all promo¬ 
tional examinations.' 

3. Efficiency Markings Furnished by De- \ 
partments. Reports shall be obtained periodi- j. 
cally from superior officers designated by the ^ 
Commission, containing markings of the effi¬ 
ciency of all officers and employees under the ^ 
respective supervision of such superior officers. ; 
Such markings shall be made in accordance i 
with the regulations of the Commission, and 
may be verified by the Commission. Nothing 
in this section shall interfere with the right 
of the Commission to investigate and enter = 
such markings as it may deem proper for the^^B 
efficiency of any'officer or employee. 

Rule XVIII. Separations. 9 

1. Removal at Expiration of Probation 9 
Period. At the expiration of the probation 9 
period of ninety calendar days, as provided in .J 
Rule XV, Paragraph 4, the appointing officer M 
may remove any subordinate offico.r or em- 9 
ployee in the classified service. A notice of M 
such removal shall be furnished the ofiicer or 
employee so removed within three days after 
the expiration of the probation period, and a ^ 
similar notice shall be filed in the ofiire of the 
Commission within three days after the expira- — 
tlon of the probation period. If an officer or. « 
employee is not so removed, his appointment * 



23 


shall be deemed complete, and he may be re¬ 
moved only in accordance with the provisions 
of section 2 of this rule. 

2. RerMval after FJxpiration of Probation 
Period. No removal from the classified service 
of the state shall be made by any appointing 
officer or board, except at the expiration of the 
probation period, unless written reasons there¬ 
for are given to the Commission, and a person 
so removed may make to the Commission a 
written answer to such reasons, and his re¬ 
moval shall not be complete unless approved 
by the Commission; provided, however, that 
the superintendent of any charitable institu¬ 
tion shall have power in case of emergency or 
urgent necessity to suspend any attendant, and 
such suspension shall be effective at once, and 
in force until such attendant is reinstated by 
order of said Commission, after due investiga¬ 
tion. A copy of all proceedings relating to 
such removal shall be entered upon the record 
of the Commission. 

3. Investif/ate Grrmndn for lienuyood. Said 
Commission shall have power to investigate all 
grounds for removal and all written charges 
preferred against officers or employees in the 



V classified service, and to secure by subpoena 
the attendance and testimony of witnesses and 
j the production of books and papers relevant 
g to such investigation. 

^ 4. CouseH for Removal or Ijijtcharye. The 

following are declared i/j constitute a breach 
J of duty and to be cause for removal or dis- 
* charge from the civil service of the state: 

(1) Conviction of a criminal offense or of a 
misdemeanor involving moral depravity. 

(2) Brutality or cruelty to an inmate or 
prisoner of a state institution or to a person 
in cusUjdy; provided, the act committed was 
not necessarily or lawfully done in self-de¬ 
fense, or to protect the lives of others, or to 



24 


prevent the escape of a person lawfully in 
custody. 

(3) Willful violation of any of the pro¬ 
visions of the civil service law or of the rules 
of the Commission. 

(4) Habitual use of intoxicating liquor, or 
intoxication while on duty. 

(5) Insubordination or offensive language 
in the conduct of public business. 

(6) Incompetency or inefficiency in the per¬ 
formance of the duties of a positon. 

(7) Use or attempted Use of political in¬ 
fluence in securing promotion. 

(8) Active participation in political cam¬ 
paigns or contributions therefor in any form. 

5. Resignation. The resignation of an of¬ 
ficer or employee from the service may be made 
on forms prescribed by the Commission. The 
Commission may permit the withdrawal of 
such resignation at any time within ten days 
after the filing of the same. The voluntary 
absence of an officer or employee from duty 
for a period of three successive days or longer, 
without leave and without notice to his su¬ 
perior officer of the reason for such absence, 
and of his intention to return, shall be con¬ 
sidered in effect a resignation. Provided, how¬ 
ever, that the Commission may permit the 
withdrawal of such resignation at any time 
within ten days after the same goes into effect. 

In case of resignation from office or posi¬ 
tion the employee so resigning must give to 
his employer at least two weeks’ notice of his 
intention to leave the service. 

Rule XIX. Transfers. 

Transfers from one department, office or 
institution to another may be made, with the 
approval of the Commission and upon mutual 
consent of the appointing officers of the de¬ 
partments, officers or institutions affected, as 
follows: 


25 


1. A person originally appointed from an 
eligible list who has served the required pro¬ 
bationary term of three months may be trans¬ 
ferred to a similar position in the same group 

1 and grade. 

2. A person holding a position in the com¬ 
petitive class who did not enter the service by 
qualifying in an open competitive examination 

i may be transferred to a similar position in the 
same group and grade, provided he has served 
continuously for at least one year in a posi¬ 
tion in the same group as that from which 
I transfer is proposed. 

I 3. Transfer from an exempt or noncom- 
I petitive position to a competitive position, or 
! from a position in the competitive class to a 
position in a different group of such class, shall 
j be allowed only when the person transferred 
has qualified in an open competitive examina- 
I tion and is eligible for certification and ap¬ 
pointment from the appropriate list for the 
! position to which transfer is proposed and is 
‘ so certified and appointed. Such certification 
I and appointment shall remove the name of the 
* person transferred from the eligible list. No 
such transfer shall be allowed when there is 
an appropriate list of persons eligible for pro¬ 
motion to the position proposed to be filled by 
transfer. 


Rule XX. Reinstatement. 

1. Any person who has held a position bv 
appointment under these civil service rules, and 
who has been separated from the service 
through no delinquency or misconduct on his 
part, ihay be reinstated without examination in 
the same or similar position in the same office 
or grade, within two years of such separation ; 
- provided, that for original entrance to a posi¬ 
tion proposed to be filled by reinstatement there 
is not required by these rules, in the opinion of 
the Commission, an examination involving es- 








26 


sential tests or qualifications different from or 
higher than those involved in the examination 
for original entrance to the position formerly 
held by the person proposed to be reinstated.* 

2. Whenever any office, place or position is 
created or abolished, or the compensation 
thereof altered otherwise than by statute, or 
whenever the number of positions of a certain 
character is reduced, or whenever by reason of 
lack of appropriation or otherwise it becomes 
necessary to discharge or suspend one or more 
of several persons holding the same position, 
the officer or board making such changes shall 
forthwith report same to the Commission in 
writing, together with the date thereof, giving 
to Civil War veterans preference in retention 
in such positions over other persons. 

3. Persons legally holding such positions at 
the time of such reduction or discharge shall 
be entitled to reappointment or reinstatement 
in the same position or positions if they .are 
thereafter within one year reestablished under 
the same or any other designation. The names 
of such persons shall be entered upon the list of 
suspended employees and shall remain thereon 
for a period of one year, and upon notice of a 
vacancy in the same or a similar position in 
any department, names from such list of sus¬ 
pended employees shall be certified to the ap¬ 
pointing officer or board in preference to names 
from the eligible list. 

Rule XXL Correction of Errors. 

The Commission shall have power, in its 
discretion, whenever in its judgment the in¬ 
terest of the public service requires it, to order 
a reexamination of applicants for any posi¬ 
tion, and shall have the power to correct any 
error and amend or revoke any schedule, list 
or other, paper or record where it appears that 
an error or injustice has been done, or where 
any person whose name appears on any eligible 





27 


list has for any reason become incapacitated 
for appointment in the public service, to strike 
such name from said list; provided, however, 
that after an eligible list is prepared and cer¬ 
tified it shall not be altered or revoked except 
upon notice by mail or otherwise, as the Com¬ 
mission may direct, to all those persons whose 
standings may be unfavorably affected by the 
alteration. But the reasons for any such action 
shall be recorded in full in the minutes of the 
Commission. 

Rule XXII. Furnished by Applicant. 

Applicants must report promptly upon the 
day and hour set for the examination, and 
should bring with them ink, pens, pencils and 
erasers, but all examination paper, scratch 
paper, etc., will be furnished by the Commis¬ 
sion. 

Persons taking the stenographers’ examina¬ 
tions must provide themselves with type¬ 
writing machines, small tables and unused 
notebooks; those taking the typists’ examina¬ 
tions must provide themselves with typewriting 
machines and small tables; those taking the 
bookkeepers’, draughtsmen’s, or other exam¬ 
inations requiring the use of instruments, must 
furnish the instruments required. 

Rule XXIII. Reports and Notifications. 

1. Reports to the Commission. Appointing 
officers shall make prompt and complete'reports 
to the Commission of the following matters, as 
well as on other matters hereinbefore men¬ 
tioned, upon the forms prescribed, or by letter 
where no form is prescribed by the Commis¬ 
sion : 

(a) Appointments,v/hether temporary,emer¬ 
gency or permanent. 

(b) Reinstatement appointments. 

(c) Refusal or neglect to accept appoint- 





28 


merit by a person whose name has been certi¬ 
fied as that of an eligible. 

(d) Transfer of any officer or employee to 
or from one administrative branch or from one 
division in such branch, or from one payroll to 
another, or from one position to another. 

(e) Reductions. 

(/) Suspensions. 

(g) Separations from the service and the 
cause of such separations, whether resignation, 
discharge or end of probation period, lay-off, or 
removal as a result of an investigation and 
order of removal by the Commission. 

(h) Changes in compensation. 

(i) Creation or abolition of any office or 
place of employment. 

(j) Any material change in the duties of 
an officer or employee, or in the organization of 
a department. 

(k) Copy of each payroll as submitted to 
the State Auditor. 

Every report shall contain the names and 
addresses of the employees affected, together 
with the date upon which the action took effect, 
and such other facts as will make it possible 
for the Commission to maintain a complete and ^ 
correct record. 

Rule XXIV. Duty of Secretary. 

“The secretary of said Commission shall 
keep the minutes of all its proceedings, pre¬ 
serve all reports made to it, keep a record and 
index of all tests held under its direction and 
perform such other duties as the Commission 
may from time to time prescribe. The files 
and records of the Commission shall be open 
to inspection by the public at all reasonable 
hours as may be prescribed by such Commis¬ 
sion.” (Sec. 20, ch. 156, Laws 1915.) 


29 


Rule XXV. False Grades or Reports. 

“No person shall by himself or in coopera¬ 
tion with oPe or more persons willfully or cor¬ 
ruptly defeat, deceive, or obstruct any person 
in respect to his or her right of test under the 
provisions of this act, or falsely mark, grade, 
estimate, or report upon the test or standing of 
any person tested hereunder, or aid in so 
doing or furnish to any person except in an¬ 
swer to inquiries of the Commission any spe¬ 
cial information for the purpose of either im¬ 
proving or injuring the rating of any person 
so tested, or to be tested, or the prospects of 
any such person for appointment, employment, 
or promotion.” (Sec. 22, ch. 156, Laws 1915.) 

Rule XXVI. Penalty. 

“Any person who shall willfully or through 
culpable negligence, violate any of the pro¬ 
visions of this act, or any rule promulgated 
in accordance with the provisions hereof, pro¬ 
vided the Commission may, by unanimous vote, 
justify a mere technical violation, shall forfeit 
such office or position.” (Sec. 24, ch. 156, 
• Laws 1915.) 

Rule XXVII. Campaign Contributions. 

“It shall be unlawful for any officer, em¬ 
ployee or appointee in the classified service to 
contribute in any way to any campaign fund 
in money, property or other thing of value, 
or to solicit, encourage or advise others so to 
do. It shall also be unlawful for any such per¬ 
son in said classified service to take part in 
any political campaign by speaking or lectur¬ 
ing or by any other act or conduct offensively 
partisan or tending in any way to impair 
the efficiency of the public service.” (Sec. 26, 
ch. 156, Laws 1915.) 



30 


Rule XXVIII. Administration. 

1. Meetings. Regular meetings of the Com¬ 
mission shall be held at Topeka, Kan., on the 
first Tuesday of each month. 

2. Special Meetings. Special meetings may 
be held at any time, upon call of president or 
any member, by giving one day’s notice to each 
commissioner. Any business which may be 
transacted at a regular meeting may be trans¬ 
acted at a special meeting. 

3. Order of Business. The regular order 
of business shall be: Reading of minutes, re¬ 
ports of committees, unfinished business, new 
business. 

4. Amendments to Rules. Notice of changes 
in the rules shall be published as required by 
section 6 of the Civil Service Act, and recorded 
in the minutes of the meeting of the Commis¬ 
sion. The notice of changes shall be published 
in the official state paper and in such other 
publications as the Commission may deem ad¬ 
visable, and shall be posted conspicuously in 
the office of the Commission. 

5. Regulations. The Commission may by 

resolution from time to time adopt regulationsj”! 
of procedure for the administration of these^-j 
rules. 1 


INDEX. 


Subject. Rule. Pn. 

Administration . 28 30 

Affidavit, Verified by. 5 10 

Amendments to Rules. 28 30 

Applicants . 4 S 

Applications. 5 10 

Applications for Test. 5 10 

Applications Not Returned. 5 10 

Appointment of Relation. 15 17 

Appointments .•.. 15 15 

Approval of Applications. 5 10 

Ascertaining Merit in Promotion. 16 20 

Average, (General . 11 13 

llond . 4 10 

Campaign Contributions. 27 29 

Cause for Rejection. 4 9 

Causes for Removal. 18 23 

Certification . 15 15 

Change of Address. 4 10 

Character and Fitness.■. 4 8 

Class . — 6 

Classification . — 3 

Classified Service . 3 8 

Correction of Errors. 21 26 

Definitions .— 6 

Duty of Secretary. 24 28 

Education . 6 12 

Efficiency . 17 21 

Efficiency Markings . 17 22 

Eligible . — 6 

Eligibility . 16 19 

Eligible List, New. 15 16 

Eligible Register. 12 14 

Emergency List . 15 16 

Employee. — 6 

Examination Fee . 4 9 

Examination Notice . 6 11 

Examinations . 6 11 

Exempt Service . 2 7 

False Grades or Reports. 25 29 

Furnishe<l by Applicant. 22 27 

Gender . — 6 

General Average . 11 13 

Grade . — 6 

Grounds for Removal, Investigate. 18 23 

Identification Slips. 7 12 

Investigate Grounds for Removal. 18 23 

Kind of Test. 0 11 

Labor . — 6 

Lines of Promotion. 16 18 

^feetinsrs . 2S !0 


(31 ; 






















































32 


Subject. Rule. Pg. 

New Eligible List. 15 16 

Notice of Appointment . 15 15 

Notice of Test .,. 6 11 

Opening Identification Slips. 9 ' 13 

Opening of Official Envelopes. 8 12 

Penalty . 26 29 

Printing of Rules. 6 11 

Probation . 15 16 

Promotion Examinations . 16 19 

Promotions . 16 18 

Promotion Muthin Grade. 16 21 

Purpose of Act. >— 5 

Qualifications ., 4 8 

Rank . — 6 

Rating . 10 13 

Record of Efficiency. 17 21 

Refusal to Certify. 4 9 

Reinstatement . 20 25 

Rejection, Cause for. 4 9 

Relation, Appointment of. 15 17 

Religious and Political Opinions. 4 9 

Removal After Expiration of Probation. 18 23 

Removal at Expiration of Probation Period. 18 22 

Reports and Notifications. 23 27 

Resignation . 18 24 

Review of Examination. 6 11 

Rules and Regulations. — 6 

Seniority in Promotion. 16 20 

Separations . 18 22 

Sex . 4 9 

Scale of Efficiency. 1.2 14 

Special Meetings. 28 30 

Special Subject.t. 6 11 

Special Test . 16 21 

Standard of Efficiency. 17 21 

Stenographers Grade “A”.11 14 

Stricken from Register. 12 15 

Subjected to Test. 4 9 

Subjects and Weights. 16 20 

Subjects, Weights and Standing. 11 14 

Supervision of Tests. 14 15 

Test, Kind of.6 11 

Ties Determined . ..12 14 

Temporarv Appointments . 15 15 

Title . ^ 6 

Transfers. 19 24 

Unclassified Service . — 4 

Verified by Affidavit.5 10 

Waiver. 15 17 

Weight and Standing. 11 14 


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